Re - Announced Education Technical Specialist.
Project Background: Global Affairs Canada, the Government of Canada’s department responsible for Canada’s Official Development Assistance (ODA) programming in Afghanistan, has contracted Afghanistan Holding Group (AHG) to implement the Field Support Services Project (FSSP). The FSSP aims to enhance the delivery of Canada’s ODA in Afghanistan and includes, but is not limited to, support for administrative, financial, logistics, procurement of goods and services and providing technical expertise; as well as support to Local Development Initiatives and services on an as required basis. Canada’s commitment to Afghanistan for the period 2018 to 2020 is CAD270 million for programming related to women and girls’ rights and empowerment, health, education, and linking relief and recovery to development. Canada also provides separate financial support to Afghanistan’s security sector.
Short summary of the job: The Education Technical Specialist will be responsible for bringing local knowledge and expertise on education to inform the planning, design, implementation and monitoring of Global Affairs Canada’s development programming in Afghanistan in order to contribute to the success of Global Affairs Canada’s projects and programs in the education sector.Within the first two weeks of being contracted, the Education Technical Specialist, in consultation with the Global Affairs Canada Education Team personnel, will develop a work plan for his/her services. The work plan will be reviewed and approved by the FSSP Project Manager and Global Affairs Canada’s designated counterpart based at the Embassy of Canada to Afghanistan. The work plan will be updated on a monthly basis according to the priorities established by the Global Affairs Canada (Canadian Embassy and HQ-based) Education Team.
The position will be awarded on a competitive basis. The terms of the position are for a one-year contract, subject to a three-month probation period, with eligibility for renewal on an annual basis for a period of approximately one more year. The position will be paid a daily fee, the rate to be negotiated at the time of offer based on a requested rate by the individual for the services to be delivered under these terms of reference and supported by evidence of past remuneration for similar work. Payment of fees will be made on a monthly basis for actual time/days worked in the preceding month. Eligible travel and other work-related expenses will be covered by the FSSP. The level of effort for this position is anticipated to be between 07 to 10 billable days per month, and will not exceed 15 days per month except under exceptional circumstances. Applicable taxes will be applied/deducted from the gross payable amount and will be paid to Ministry of Finance on behalf of the candidate. The position is a consultancy type position and thus offers no paid benefits (vacation, sick, statutory holidays).
The duties and responsibilities of the Education Technical Specialist are listed below, but may not be limited to:
· Provide technical support, guidance, and advice for the planning, design, implementation and monitoring of education sector projects supported by Global Affairs Canada;
· Coordinate and conduct field monitoring and site visits and prepare monitoring reports on Global Affairs Canada’s education sector projects in Afghanistan;
· Attend meetings and other professional events related to Canada’s education programming with the Government of Afghanistan, as well as with international and local partner organizations and other donors;
· Provide timely summary reports to Global Affairs Canada on outcomes of meetings and events;
· Conduct analyses and prepare documents on sector conditions, activities, plans and trends;
· Gather information and prepare materials to support the Global Affairs Canada Afghanistan Program’s communications, stakeholder engagement, work planning and reporting activities related to the education sector;
· Provide technical support on issues related to basic education, Community-Based Education (CBE), school facilities, child protection, teacher training, teacher recruitment, curriculum, textbooks;
· Collaborate and coordinate work, when required, with other Field Support Services Technical Specialists.
Support to Project and Program Planning
· Provide technical inputs for project and program planning;
· Provide technical support to improve project implementation including tracking progress against deliverables, project work plan and budget and develop project progress reports;
· Conduct or support feasibility studies and needs assessments for project identification, planning, and design;
· Provide technical feedback on project plans, progress reports and approval documents;
· Provide technical support and required information for development and planning of project budgets;
· Contribute to minimizing the environmental impacts of the projects in terms of activities undertaken and/or in terms of construction/rehabilitation/management of education facilities, including ancillary facilities such as latrines, boundary walls, dormitories, etc.
· Update and track project/program progress (activities, milestones, reporting) for education sector projects;
· Develop a monitoring plan for Global Affairs Canada’s education sector programs in consultation with Global Affairs Canada personnel and project implementing partners;
· Draft plans and terms of reference for site visits and monitoring missions in consultation with Global Affairs Canada personnel and project implementing partners;
· Conduct field monitoring missions and site inspection visits to education sector project activities at the national, provincial and district levels;
· Provide timely and quality monitoring mission reports to Global Affairs Canada and, when requested by Global Affairs Canada, to vested stakeholders;
· Monitor and summarize reports on government, donors, civil society, and development partner activities and trends in the education sector in Afghanistan ;
· Monitor local Afghan print, online and social media and keep Global Affairs Canada personnel informed on matters related to education sector issues in Afghanistan;
· Support, contribute and participate in the planning and delivery of the missions and field visits of Global Affairs Canada HQ personnel and consultants, as needed.
Support to Coordination and Stakeholder Engagement
· Liaise and communicate with donors, NGOs, other development partners and the Government of Afghanistan with respect to education sector issues of interest to Global Affairs Canada by networking with these stakeholders;
· Participate in and summarize outcomes of government, donor, NGOs and other development partners’ meetings and seminars;
· Draft quality reports on donor activities and trends in the education sector in Afghanistan;
· Develop and maintain an up to date contact list of government, donors, Civil Society Organizations and project stakeholders working in the education sector;
· Develop and maintain an up to date register of committees, working groups and other regular meetings comprising the government – donor – civil society coordination system and coordination committees working in the education sector in Afghanistan;
· Facilitate roundtables and design and deliver training workshops on education issues;
· Develop and maintain a detailed mapping of government, donor and partner development activities in the education sector in Afghanistan and draft a comprehensive report;
· Develop and maintain a geographic mapping of Global Affairs Canada and other donor project activities in the education sector in Afghanistan;
· Support, when tasked by Global Affairs Canada, Canada’s participation in the development coordination system in the education sector in Afghanistan;
· Collaborate, as necessary, with other FSS Technical Specialists to address project and sector specific issues related to education.
· Collect, analyze and summarize surveys, and conduct studies and evaluations related to the education sector;
· Provide technical inputs to support policy developments and briefing notes;
· Review and summarize the changes and developments occurring in global and national policies and strategies related to the education sector;
· Conduct institutional assessments of education sector organizations, as requested by Global Affairs Canada;
· Collect education sector data (sex-disaggregated) and provide summaries of sector data and trends.
Communications and Stakeholder Engagement
· Provide technical input and support for development of communications plans and strategies;
· Capture/collect data, information, and high-quality images and photos related to the education sector required for drafting/developing success stories, fact sheets and brochures;
· Collect/develop communications products/material to be used for the Canadian Embassy’s Twitter, Facebook and Embassy website posts.
Project Management Support and Technical Assistance
· Provide written summaries of key meetings for Global Affairs Canada personnel;
· Provide technical support to improve project implementation including tracking progress against deliverables, project work plan and budget, and risk management;
· Conduct technical analyses and review of project proposals, reports and evaluations;
· Provide technical inputs to help the design of the program risk management plan and project management documents
· Participate in and report on Ministry of Education or similar evaluation or assessment boards which require representation from Canada;
· Participate in project briefing/information workshops and familiarize him/herself with project and program scope and objectives;
· Participate, on request by Global Affairs Canada Education Sector team or Technical Authority, in project/program status and planning meetings;
· Participate in status and planning meetings with the Global Affairs Canada Technical Lead for the Education sector.
· Draft quality reports of meetings with the Embassy Development Assistance team, consultants and Global Affairs Canada technical team working in the Education sector.
· In consultation with the Global Affairs Canada Education Team and Technical Authority, develop monthly and annual work plans and prioritize the activities on a quarterly basis over an annual period;
· Draft progress reports and update work plan on regular bases (monthly).
Place of Work
The Education Technical Specialist will be based in Kabul and is expected to work regularly from the AHG FSSP Offices. She or he will be expected to attend meetings within Kabul at offices of the Canadian Embassy, other International Community members, project implementing partners and relevant ministries of the Government of Afghanistan. Work-related transportation within Kabul will be provided by the AHG FSS Office. The Education Technical Specialist will be required to conduct regular field visits, expected to average 10 to 15 days per quarter, to project sites either alone or in the company of other FSSP Technical Specialists. For at least two projects, which are national in scope, travel could be throughout Afghanistan, including remote and potentially insecure areas. Current programming that is not national in scope includes the provinces of Bamyan, Daykundi, Ghor, Herat, Kapisa, Parwan. Locations of project activities are subject to change depending on the security situation and future programming sites. For work outside Kabul, transportation, accommodation, meals and incidentals will be covered by the FSSP Office. For Technical Specialists who are female, when travel with a mahram is necessary, expenses for the mahram will be reimbursed.
Qualifications and Experience
Minimum Bachelor's in education or relevant social sciences related discipline and a minimum of five-years’ work experience in an education-related field; a Master’s degree in education or relevant social science related discipline to the education sector is an asset;
· Experience/knowledge of Government of Afghanistan policies and budgeting processes related to the education sector, including the National Education Strategy Plan III 2017-2021 (NESP III), Community-Based Education (CBE), Primary education (with attention to girls’ education, teacher training, and school construction and the role of Ministry of Education (MoE) and roles of other official actors and programs which may affect these policy and budgeting areas;
· Experience/knowledge of International Community (donor) education-sector policies and programs in Afghanistan;
· Experience/knowledge of Government of Canada’s international development assistance policies and education-sector programs in Afghanistan will be an asset;
· Capacity to design and deliver training workshops
· Experience and capacity in collecting raw data from the field and drafting quality reports in English;
· Flexibility to attend meetings and/or events on short-notice; and,
· Being fluent in English and, ideally, both local languages, Dari and Pashtu; working knowledge of French will be an asset.
The incumbent should:
· Have good communications skills in English (writing reports and briefings notes, oral presentations, speaking at meetings);
· Have good analytical, management, financial, logistics (arranging meetings, visits), people management (interacting with senior officials – Afghan, Canadian, other foreign representatives, as well as peers within the FSSP) skills;
· Have strong working knowledge of computer programs (Word, Excel and PowerPoint);
· Be willing to work extra hours or during statutory holidays, if required;
· Have the ability to work independently, be detailed oriented, creative and a self-starter; and,
· Have sufficient knowledge of Afghan culture and local contexts.
Submission Guideline :
Those who meet the above selection criteria should send their updated CV/Resume to our online application system. The selection process is fully competitive. Scores will be assigned as per below:
· CV and Motivation Letter – maximum 35 points
· Written test – maximum 30 points
· Interview/personal attitude – maximum 25 points
· Proposed daily rate – maximum 10 points.
The CV and Motivation Letter received scores 25 to 35 will be selected for a competitive written test. The top five candidates obtaining 20 to 30 scores in their written test will be called for an interview. The interview panel will include the FSSP Project Manager and AHG CEO and representative from the AHG HR unite. Interview results will be scored out of 25 with a passing score of 15.
The finalist candidate will be requested to submit the original supporting evidence (contract/paystub/bank slips) to justify requested daily fee. The proposed daily rate is subject to negotiation based on the historical remuneration for similar work and pre-determined range for daily fees assessed for this specific position.